Supplier invoice processing

The pain

Supplier invoices pile up in the AP inbox, each one waiting for a human to key the header, code the lines, and chase down the matching PO and receipt. Discrepancies surface late (after payment, or after the supplier's collections call), and every touch is a chance for a typo that turns into a payment dispute.

How it works

• Inbox intake: invoices are captured from email attachments and supplier portals into a single AP queue.
• Extract and classify: header fields, line items, taxes, and freight charges are extracted; the supplier and PO references are matched to your ERP records.
• Match and validate: invoices are cross-referenced against purchase orders and goods receipts with two-, three-, and four-way matching; quantity, price, and terms discrepancies are flagged, and anomalies that look like duplicates or fraud are held.
• Route and post: clean invoices post to your ERP for payment; exceptions route to the right approver with the mismatch highlighted, based on your approval rules.

What you get

• Touchless processing for clean invoices; human review reserved for real exceptions.
• Matching discrepancies caught before payment, not after.
• Approval routing that follows your rules, with a full audit trail.
• AP throughput that scales with invoice volume, not headcount.