Freight invoice processing

The pain

Freight invoices are their own species: carrier-specific formats, fuel surcharges, detention fees, and accessorial charges nobody remembers agreeing to. Keying them by hand is slow, coding them is inconsistent, and most teams give a close look to only a sample, paying the rest as billed.

How it works

• Inbox intake: carrier invoices, BOLs, and supporting documents are captured from email and carrier portals.
• Extract and classify: base rates, fuel surcharges, accessorials, and shipment references are extracted into structured line items instead of staying buried in a PDF.
• Review workflow: extracted charges are laid out for review with every surcharge and accessorial itemized; questionable charges are held for a decision instead of sliding through to payment.
• Route and post: reviewed invoices post to AP with the right GL coding; questions go back to the carrier with the extracted detail attached.

What you get

• Carrier invoices captured and keyed without manual data entry.
• Every surcharge and accessorial itemized and visible before payment.
• Freight spend coded consistently for real cost visibility.
• A review workflow that gives every invoice a look, not just a sample.